Privacy Policy
DRAFT — not legal advice. Plain-language draft for an invite-only pilot. Have a qualified attorney review before relying on it.
Effective date: November 2, 2026
ScoutTract (https://scouttract.com) is operated by Mike Lang, a sole proprietor. This policy explains what we collect during the invite-only pilot and why.
What we collect
- Account details: your name, username, email address, role, and the invitation that created your account.
- Usage logs: sign-ins (time, IP address, browser), which map layers and records you look up, reports you create, and how much data is requested and transferred.
- Terms acceptance: which document versions you accepted, when, and from what IP address and browser.
- Anything you choose to enter, such as notes, saved places, photos, or support messages.
How we use it
To run and secure ScoutTract, send invitations and account emails, answer support requests, and produce a daily operator report on server health and usage so we can fix problems and improve the pilot.
Who we share it with
We do not sell or rent your information, and we do not share it for advertising. We use only the service providers needed to run the app:
- DigitalOcean hosts the app and its data on servers in the United States.
- Brevo delivers our emails, sent from invite@scouttract.com.
When you look up a location, the app may send that location (not your name) to public government data services to fetch the records you asked for. We may disclose information if the law requires it.
How long we keep it
We keep account information while your account is active, and logs only as long as they are useful for operating the service. When you ask us to delete your account, we remove your personal details, except records we must keep for legal or security reasons.
Security
ScoutTract is served over HTTPS, passwords are stored hashed, and access to the server is restricted. No system is perfectly secure.
Your choices
You can ask to see, correct, or delete your information, or close your account, by emailing catchall@scouttract.com.
Children
ScoutTract is not intended for anyone under 18.
Changes
If this policy changes, you will be asked to accept the new version before you continue.
Contact
catchall@scouttract.com